February 20, 2025
Meeting called to order at 9:46 by Andrea
Present: Andrea Rackl, Eva Sauve, Nathan Campbell, Vanessa Ellis, Debra Chang, Spencer Rank, Dorie Blue, Bo Bestvina, Gabriel
January 2025 General Meeting Minutes Approved:

• Dorie moves to approve
• Debra seconds

February Chapter Recital:

• February 22nd

Dates:

• February 28th – Young Composers Project Submission Deadline
• March 6th-10th – MAp
• March 14th – Chapter Competition (Only Piano)
• March 15th-19th – MNTA National Conference
• March 22nd – Music Olympics Deadline (Music Literacy Program)
• March 30th – Honors Recital
• NO MARCH GENERAL MEETING!

Workshop: Artist Retreat with Jody Graves

• September 6th (Sat) from 10am – 3pm (to be confirmed)

Harmony Chamber Music Festival

• March 29th and 30th
• Weekend chamber music festival for Middle and High Schoolers
• Sometime in the beginning of May, Harmony Chamber Music will host a competition

Bo is playing at Stones Throw on Friday February 21st at 7:00pm
DIPS: Andrea proposes the question, “When you feel overwhelmed, what do you do to stay grounded?”
Business portion of Meeting concludes at 10:26am
Program: Music as a Narative
                Presented by Gabriel Manalac

​February 6, 2025
Meeting called to order at 8:31am.
Present: Andrea Rackl, Eva Sauve, Michael Hannon, Dorie Blue, Nathan Campbell
Minutes from November Board Meeting approved. Dorie moves to approve, Eva seconds.
2025 Masterclass Review:

• 14 students from 5 teachers participated
• Cost was $730
• Event made $630 for a $100 deficit
• Board is requesting that Kim give an itemized breakdown in her report.

2026 Masterclass:

• Charlie Albright
• Requesting $100 an hour
• 14 students at $50 needed for event to happen
• Kim is attempting to lock down a contract with Charlie now to coincide with his visit to Western.
• Total cost would be $800
• Dorie makes a motion to approve the expected cost with the possibility of raising the student fee to $55 or $60 in order to attempt to avoid a deficit. Michael seconds.
• Kim is authorized to proceed with pursuing a contract with Mr. Albright

General Discussion on Event Budgets and Travel Costs:

• Contracts are needed for presenters and adjudicators
• The chapter can offer to cover travel expenses to a reasonable extent, but that extent needs more clarity before we offer it in the contract.

Need Board Approval Forms for the Following Events:

• Chapter Competition
• Honor’s Recital

Meeting concludes at 9:09 am with further discussion via email regarding event budgets needed
Additional Information Regarding Board Activity Via Email:
August 14-19, 2024

• Board discusses request to reimburse Jody Graves $0.49 a mile for her travel costs in regard to the 2024/2025 Workshop
• There is concern that this is a little too expensive.
• There is also an understanding that the chapter is currently experiencing good financial health and that we are able to cover that expense.
• This discussion is continued at the 2024 September Board Meeting

September 5-9, 2024

• Eva notifies board members that Jody is okay with Oct. 12 being the cutoff for deciding whether the Workshop is a go or not, and that Jody is okay with the $0.49 a mile travel reimbursement.
• Michael asks to confirm the Workshop registration fees at $80 for non-members, $60 for members with the price increasing to $70 on Oct. 12, and $50 for students

October 18, 2024

• Board Approves yearly budget for the 2024-2025 year

November 11, 2024

• Board Approves use of WWU PAC for Honors recital with the extra $300 cleaning fee to be covered by the surplus of funds in the chapter’s accounts

November 18, 2024

• Board Approves membership dues

Member: $25
Senior: $12.50
Collegiate: $0
Associate: $12.50
Pro-rated: $12.50
 
Submitted respectfully by Nathan Campbell

January 16, 2025
Meeting called to order at 9:36 by Andrea
Present: Andrea Rackl, Eva Sauve, Nathan Campbell, Vanessa Ellis, Rabia Magnusson, Debra Chang, Spencer Rank, Dorie Blue, Michael Hannon, Kaitlyn Ronstadt
Treasurer’s Report:
                Checking: $4,263.26
                Savings: $6,665.17 (Includes Nancy Heyer Scholarship)           
November General Meeting Minutes Approved:
                Debra moves, Dorie seconds
Workshop:

• March 29, Jody Graves would be available to reschedule,
• If March isn’t appealing, then sometime in September would also work,
• It is then concluded that a September workshop would be best.

Upcoming Events/Deadlines:

• January 27-February 16 is registration for the February Chapter Recital
• February 22 at 1:00pm is the Chapter Recital
• February 28 is the Young Composer’s Project Submission Deadline
• March 6-10th is MAP (Registration Deadline has already passed)
• March 15-19 is the National Conference
• March 22nd is Music Olympics

Collegiate Chapter:

• The Music Teachers Association Chapter at Western fluctuates based on member initiative.
• Mentorship consideration may allow it to become more established.

Business portion of Meeting concludes at 10:07am
DIPS Discussion:
Andrea proposes the question, “How much do we involve ourselves in our students lives outside of lessons?”
DIPS Discussion concludes at 10:20am
Program: “The Taubman Technique/Spotlight on Fingering”

• Led by Jeffrey Gilliam

Submitted Respectfully by Nathan Campbell

November 21, 2024

​Present: Andrea Rackl, Eva Sauve, Vanessa Ellis, Nathan Campbell, Bo Bestvina, Debra Chang, Spencer Rank, Lenelle Morse

Meeting called to order at 9:45am by Andrea
 
Upcoming Events:
              - December 12 – Next Chapter Meeting (Potluck)
              - January 11 – Piano Masterclass (Watch for registration email!)
              - January 15 – MAP registration deadline
              - January 16 – Chapter Meeting
 
Workshop:
              - Got Cancelled
              - Will potentially be rescheduled
                           - Eva will check with the presenter and the venue about possible dates in January/February
 
October General Meeting Minutes Approved:
              - Spencer moves, Vanessa seconds
 
Announcements:
              - BCM Society is holding an event for kids
              - Bo is looking for a few guitar/ukulele students
              - “Into the Dark” house concert by Andrea has added an extra date (Dec 6)
              - Vox Pacifica Concert Sat Dec. 7 at First Congregational Church
 
Business Portion of meeting concludes at 10:03 am
 
DIPS Discussion concludes at 10:28 am
 
Presentation on Collaborating with String Players and Music Theory Websites by Lenelle Morse

Submitted respectfully by Nathan Campbell

November 7, 2024
Present: Andrea Rackl, Dorie Blue, Nathan Campbell, Eva Sauve, Kaitlyn Ronstadt
Meeting called to order at 8:33 am by Andrea
Honors Recital:
     - This year Western is asking for a $300 cleaning fee to use Concert Hall
     Options:

1. Absorb the fee
2. Use different room at Western (board decided that it wasn’t as good of atmosphere for the significance of the event)
3. See if First Congregational Church wouldn’t cost as much and be available for the date

     - The Board will reach out to Judy to see if the First Congregational Church is available.

• If it is and it’s less expensive, we’ll go that route
• If it isn’t or it’s more expensive, we’ll use the Concert Hall and pay the fee

Halloween Recital:
      - $165 in fees collected (profit of $58.04)
      - $280 raised for the Nancy Heyer Scholarship fund
      Next Year:
      - Consider starting at 1:00pm instead
      - Delegate tasks to participating teachers
      - Continue with Raffle and promote it more before the recital
      - Consider intermission for future recitals
October Board Meeting Minutes Approved:
            - Dorie moves to approve
            - Andrea seconds
Meeting Concludes at 8:53 am
Submitted respectfully by Nathan Campbell

October 17, 2024
​
Present: Andrea Rackl, Eva Sauve, Michael Hannon, Nathan Campbell, Vanessa Ellis, Rabia Magnusson, Debra Chang, Dorie Blue, Kirra Miller (visiting)

Meeting Called to Order at 9:38 by Adrea
November General Meeting:
             - Lenelle Morse presents, "Collaboration Ideas for String and Piano Students;" and bonus tips on                   Lenelle's favorite theory apps.
December Potluck:
              - Held December 12
              - Michael will change the date on the website
Pedagogy Class at Western needs student volunteers:
              - Eva will send an email with information
Teacher Enrichment Fund:
              - Available to Teachers
Sonatina/Sonata Festival:
              - 34 participants
              - Better directions needed for students to navigate PAC at Western
              - Maybe have a second sheet for comments?
Halloween Recital:
              - Rabia will send a reminder and depending on the number of registered students, there is the                      potential to open it up for teachers to register more than five students
Workshop:
              - 11 registered which is enough for this event to happen!
              - Potential for a potluck for the lunch hour
Treasurer’s Report:
              Checking - $5,422.90
              Savings - $6,656.80 (Includes Nancy Heyer Scholarship fund)
              - Michael will post the approved budget in the member section of website
September General Meeting Minutes Approved:
              - Rabia moves, Eva Seconds
Business Portion of the Meeting Concludes at 10:00am
Discussion: DIPS
Presentation: Kirra Miller
              - WSMTA Offerings
              - Certification

October 3, 2024
Present: Andrea Rackl, Michael Hannon, Eva Sauve, Kaitlyn Ronstadt, Nathan Campbell
Meeting Called to order at 9:03 by Andrea
September Board Meeting Minutes Approved:
     - Michael Moves, Eva Seconds
Budget Discussion:
     - Need updated approval form for the Sonata/Sonatina Festival to complete budget
     - Approval will be done via email
Workshop Discussion:
     - 7-8 members have already registered
     - Close to having enough registered for the Jody Graves Workshop to happen in November
Membership Discussion:
     - Chapter has 28 members including one new member
     - Michael will email out the contact sheet to everyone
Meeting concludes at 9:17 am

​September 19, 2024
Meeting called to order at 9:44am by Andrea.
Present: Andrea Rackl, Eva Sauve, Michael Hannon, Nathan Campbell, Vanessa Ellis, Rabia Magnusson, Debra Chang, Spencer Rank, Barbara Borries, August Giaccaglia, Beverly
Program Overview for the year:
              - Double check December Potluck date
                           - December 19? December 12?
                            - Andrea will check with Judy
              - All programs for the General Meeting are posted on the website
 
Workshop:
              - Saturday, November 9
              - Jody Graves leads an Artist Retreat
              - Early bird rate of $60 for member until 10/12 after which the rate increases to $70
 
Sonatina/Sonata Festival:
              - Saturday, October 12
              - Registration Deadline is October 1
 
Halloween Recital:
              - Saturday, October 26
              - Registration Deadline is October 18
              - Raffle for Nancy Heyer Scholarship Fund
 
Chapter Competition:
              - Chapter is considering making competition open to other instruments.
 
May General Metting Minutes Approved: Andrea moves to approve, Debra seconds.
 
Nancy Heyer Scholarship Fund:
- This fund is available to student’s taking lessons with a BMTA teacher to help cover the cost of lessons.
- First applicant for receiving monthly assistance is approved.
 
Treasurer’s Report:
              Checking: $4,397.01
              Savings: $6,648.44 (includes the Nancy Heyer Scholarship Fund)
Reinstated Teacher Enrichment Fund:
              - This fund needs a form. Andrea will post on website.
 
Sugar Big Top Performance:
              - Cabaret October 10-12 7:30pm at the New Prospect Theatre
             
Business portion of Meeting concludes at 10:32am
 
Program: Conducting Interviews with Potential Students
              - Discussion led by Andrea
              

​September 5, 2024
Meeting called to order at 8:32am.
Present: Andrea Rackl, Michael Hannon, Nathan Campbell, Eva Sauve, Kaitlyn Ronstadt, Dorie Blue
Nancy Heyer Scholarship: The first family approved for a scholarship will receive $50 a month for tuition.
 
Board Approval Forms:
Map: Needs correction for estimated income
Music Olympics: Approved

• Dorie moves to approve, Michael seconds

Student Recital: Needs correction

• Estimated income should only include fees
• Andrea will modify Board Approval form to clarify needed details

Workshop: Approved

• Member Price will be $60 until October 12, and then will bump to $70
• Student Price will be $50
• Need to meet minimum registration by October 12 for the event to happen
• Kaitlyn moves to approve, Dorie seconds

Masterclass: Needs correction to gas estimate

• BMTA will subsidize travel (around $250) based on the $0.49 per mile

Budget Surplus Discussion:

• How much goes towards subsidizing events?
• How much goes towards Teacher Development Fund?
• Agreement to keep around half the amount of our checking account in our savings account ($2,500-$3,000)
• Distribution percentages of surplus still needs to be decided.

Budget Discussion: Approval will be made over email
 
Meeting Adjourned at 9:30am
 
Submitted respectfully by Nathan Campbell

​June 13, 2024
Meeting called to order at 9:52 am.
Present: Andrea Rackl, Michael Hannon, Dorie Blue, Nathan Campbell, Eva Sauve, Kaitlyn Ronstadt, Barbara Borris
Sonata/Sonatina Festival:
            - Board approves Kay’s proposal
Budget:
            - Need to make sure budget for each event breaks even without relying on donations
            - Nancy Heyer Scholarship
                        - Open to Adult students on a case-by-case basis
                        - BMTA reserves the right to walk back on this opportunity if it gets abused.
            - Dorie moves to raise the budget to $250 for state representatives, Board approves
Discussion of what to do with extra money:
            - Keep half of expected expenses in savings
                        - $5,000 in expected expenses, $2,500-$3,000 in savings
            - Proposed Teacher Development Fund
                        - Limit to $100 per person per event
                        - $500 annual budget
                        - Participation requirement
                        - Andrea moves, Dorie Seconds, Board approves addition to budget
Music Olympics Discussion:
             - Keep registration fees at $15, and roll income beyond budget into Teacher Development Fund
Masterclass Expenses Discussion:
            - Subsidize with Nancy Heyer Fund
Programming Discussion:
            - Chamber Music for kids
            - Certification
            - Teaching Adults
            - Group Classes
            - Judy
            - Health
            - Business side of running a music studio
Meeting concludes at 11:00am
 
Submitted respectfully by Nathan Campbell