General Meeting Minutes -April 20, 2023
Meeting called to order by Andrea.
Present: Dorie Guidon, Barbara Borries, Andrea Rackl, Debra Chang, Eva Sauve, Rabia Magnusson, Vanessa Ellis, Nathan Campbell. Guests: Wade Dingman and Spencer
Minutes from March meeting are approved
Nancy Heyer Scholarship Fund: The forms for both teacher and student requesting funds are updated and on the website. There are two grants available. One for tuition assistance and the other for one-time approved expense i.e. piano tuning.
Membership: Time to renew or join MTNA
Newsletter: Dorie would like to retire from doing the newsletter. There was discussion on different options to shift to unless someone else would like to take it over doing one. It was suggested that the website be used more extensively and that we look into paying for a members-only section. Andrea will contact the executive manager at WSMTA to ask about security issues.
Music Olympics: Happening this Saturday. Discussion on the importance of the program for students.
Chapter Scholarship Basket: Please remember to donate an item or monies for our chapter basket for the state conference. Items should be given to Rabia. There is also a separate wine bottle fund raiser that donations are being asked for Dorie will transport the basket and other items to Winthrop.
Andrea led the program on sharing games.
Respectfully submitted by Dorie Guidon for Lorraine Earle
April 6 Board Meeting Minutes
Andrea going over board positions for next year
Kaitlyn is staying on as member at large, and chair of music olympics, Eva staying on as vice president, Andrea staying on as president. Looking for secretary options.
Dorie brings up how the newsletter could be updated and reformatted, and would like pass on the responsibility.
In general meeting we will have a discussion about newsletter, communication and what would the best way to share information to the members moving forward.
Current balance -
Savings $5797 (including scholarship fund which is $4445)
2 representatives from our chapter are going to the state conference to perform in the honors recital, deciding on stipend to provide them.
Dorie moves that we provide $225 per state representative to attend the honors recital, Andrea seconds, all approve.
Music olympics form needs more information on income and cost to be approved.
Nancy Hyer scholarship will be a form on the website, will launch after April general meeting.
March 1 Board Meeting Minutes
Dorrie moves to pass minutes from the last meeting. David seconds.
Treasurer report - nothing new since last time. MAP is happening this weekend. Wrote a check for piano tuning.
Checking account includes the scholarship fund ($4445)
Checking balance - $8919
Savings Balance - $1348
Senior award applicants presented, both approved. Andrea will let Vanessa know they are approved, and Vanessa will prepare awards.
Reviewed Nancy Heyer Grant application.
How to verify income -
Last year's tax return. But it should be very secure, only one or two people. We will account for how large the household is and what their annual income is. Maybe Mary (the chair of the committee) could be the person to review the financials?
Michael suggests that it should be someone on the board to grant extra accountability. Dorrie suggests we might not need a chairperson after this year.
It is decided that the treasurer should be one of the people who reviews financials, as well as the president. (Michael and Andrea) After a couple times they will review the process with the board.
Report from workshop reviewed. Overall a success with enough participants to create a profit.
Feb 16 General Meeting Minutes
Meeting called to order at 10:12
Present: Andrea Rackl, Dorie Guidon, Rabia Magnusson, Mary Walby, Spencer Rank, Debra Chang, Vanessa Ellis, Catherine Peterson (virtual), Eva Sauve, Wade Dingman, Lorraine Earle
Dorie will include Spencer’s and Wade’s contact info in the newsletter as teachers accepting new students
Minutes from January meeting: Dorie moves, Rabia approves
Checking: $4398.01 (this doesn’t include the scholarship fund)
Scholarship Fund: $4445
There will be no general meeting in March
*Honors Recital date? Andrea will ask Milica and Kay and Dorie will make sure it’s in the March newsletter
April meeting will be at Rabia’s and we will bring games to share
The Master Class got good reviews from participating teachers
Piano competition: email notification just came out
Signup sheet is passed around for Music Olympics – teachers needed for testing, room monitoring and cookies
Piano Guild: Mary is organizing this event taking place in May at Christ the Servant
*Rabia passes out a list of terms from new research on the brain - Andrea will make this available to the chapter
Meeting adjourned at 11:00
Respectfully submitted by Lorraine Earle
Feb 2 Board Minutes
Present: Andrea Rackl, Dorie Guidon, Michael Hannon, Kaitlyn Ronstadt, David Zagelow, Eva Sauve, Lorraine Earle
Treasurer’s report: $8,113.00 in checking with an additional $700 Master Class payment to deposit; $1,348.00 in savings
The Heyer Scholarship fund has $4,445.00
2 ads have been removed from the website: Fandrich is out of business and Bellingham Music has not paid
*Michael is planning to set up for all chapter fees to be paid through the website next year
Minutes from last board meeting: Dorie moves to approve and Michael seconds
*Andrea will send the board’s recommendations for the Heyer scholarship to Mary Walby
Board approval form for piano competition:
*Andrea will ask that we offer the judge $80 per hour without specifying how many hours and also that the mileage compensation is clarified on contract
Dorie had a great visit with the WWU pedagogy class of 15 students and Jeff, Milica and Kay
*Lorraine will follow up with Milica on names of potential college students helpers for Music Olympics
There are an estimated 50 students for MLP
*Michael asks for minutes from last general meeting
Our current system is that the secretary sends minutes to La Pres to look over and she sends them over to Michael to upload to the website
*Dorie will send a general meeting reminder to the chapter 1 week ahead, mention that the minutes from the last meeting are on the website and pull out details from the newsletter to encourage members to attend the meeting
Dorie reminds us that the Bellonian goes out by the 10th of the month and the deadline submission deadline is the 5th of the month
*Lorraine will bring snacks to the general meeting at Dorie’s
*Andrea will notify members that there will be coffee and snacks available
Repectfully submitted by Lorraine Earle
January 19, 2023 BMTA General Meeting
Meeting called to order at 10:04
Present: Andrea Rackl, Rabia Magnusson, Barbara Borries, Dorie Guidon, Eva Sauve, Nathan Campbell, Rebecca Manalac, Debra Chang, Kaitlyn Ronstadt
Minutes from November 2022 meeting: Barbara moved to approve and Dorie seconded.
Treasurer’s report: $9,743 total includes Nancy Heyer Scholarship Fund which has a total of
Nancy Heyer Scholarship Fund – Mary Walby worked with Doug Heyer to get a vision for what should be included and outlined some guidelines and application forms. The Board had an initial discussion and made recommendations for changes at the January Board meeting. When these are finalized, they will be brought before the membership.
Master class: February 11th at Kim Bowman’s studio. Others are encouraged to observe.
Senior Awards: Correction – deadline is January 30th. The newsletter had an incorrect date of February 28th.
MAP: Checks should be made out to WSMTA, Bellingham Chapter. Gabe and Rebecca will be sending out an email to ask for help with bringing snacks and taking the VA out to lunch etc.
Chapter Playoff Competition: March 10th
Music Olympics: Saturday, April 22. The deadline has been extended one week to March 17. This date will be both the registration deadline and the payment deadline.
Announcements: Rebecca Manalac is organizing the Youth Performance Series at the Jansen Art Center in Lynden. The next dates are February 12 and April 30. Any student who is a strong performer and would like additional performance opportunities is encourage to contact her.
Meeting adjourned at 10:52. Program with Samantha Sinai on “Encouraging Collaboration”.
Respectfully submitted by Dorie Guidon for Lorraine Earle
Zoom meeting called to order at 8:33
Present: Andrea Rackl, Michael Hannon, Kaitlyn Ronstadt, Dorie Guidon, Eva Sauve, Lorraine Earle
*Michael says there are a couple of advertisers that haven’t paid so they will need to be removed from our advertiser page (Rabia’s job?)
*Lorraine says there are enough teachers and help to make it a go; Dorie suggests getting an estimated number of student participants
Nancy Heyer scholarship:
Mary Walby has created forms for short term general grants and for longer term tuition assistance. The board decides the annual limit per student should be upped from $50 to $100 for one-time grants.
Also: we will tell the applicants that priority will be given to MTNA and local activities and "outside" enrichment will be approved on a case-by-case basis.
There will be a teacher instruction form and a student application for each grant posted on our website for teachers/students to fill out.
The board will process the applications in 2 weeks, with applications accepted throughout the year.
$50 can be applied to lesson fees per month, with the teacher verifying the amount of lessons in a month, including an explanation of any missed lessons.
We will use an objective means of verifying income for ongoing student grants (TBD) but not one-time grants.
There will be a limit of 2 students per teachers receiving assistance in a year.
We will remind teachers that there are assistance programs in place through the state (for MAP; also for general needs??) and they should access these first.
*Andrea will submit these ideas to Mary so that she can redo the forms and submit them for final board approval.
After the board has approved the final forms we will announce the scholarship details to the chapter
Meeting adjourned at 9:17. Respectfully submitted by Lorraine Earle
Board Meeting December 1, 2022
Meeting called to order at 8:32 am
Present: Andrea Rackl, Dorie Guidon, Michael Hannon, Kaitlyn Ronstadt, Eva Sauve, Lorraine Earle, David Zagelow
*Dorie will ask our younger members what they would like to share with current college students when she introduces our chapter at a WWU pedagogy class in January
Nancy Heyer Scholarship: Mary Walby has taken this on and will discuss details with Doug then bring a proposal to the January board meeting
Lorraine will send chapter minutes to Andrea for proofreading; Andrea will forward them to Michael to post on the website, then Andrea will send the link to members.
*Dorie will post the metal chairs for sale and Lorraine suggested using the proceeds to add to the Nancy Heyer scholarship fund
*Lorraine will send an email to see which teachers plan to enter students in the MLP this spring
*Lorraine will ask Melanie Stroud about teachers testing their own students, what does this look like?
Andrea proposed that all categories of chapter fees remain the same with this one exception: No chapter fee for students (not just WWU students). Dorie 2nd, all were in favor.
Minutes from last month -Dorie approves, Kaitlyn seconds, with correction to the spelling of Milica’s name
*Dorie suggests the Michael have a treasurer’s report prepared for every board meeting
Michael reports that there is some income from workshop but no other changes
*The chapter December potluck will be held at Judy’s home next Thursday, Andrea will send out a reminder to all
Meeting adjourned at 9:03
Minutes respectfully submitted by Secretary Lorraine Earle
BMTA November General Meeting Minutes
Meeting called to order at 10:05 at Evergreen Music School
Present: Andrea Rackl, Lorraine Earle, Eva Sauve, Rabia Magnusson, Debra Chang, Mary Walby, Vanessa Ellis, Jon Mutchler (presenting).
Nancy Heyer memorial scholarship: Mary Walby has offered to head this up. She will research how we have awarded scholarships in the past, work with Doug and send a draft to the board for approval. This may include creating chapter events to raise funds, depending on the level of interest.
WWU student outreach: Dorie will visit a pedagogy class in January. We will offer students a year of free membership if they join our chapter.
Upcoming workshop: Eva has flyers to post; Katie will present the Feldenkrais method on Jan. 7, with invitations to the Lynden chapter and Skagit teachers.
Upcoming meetings: Samantha Sinai will present in January. Rabia offers her home for the April meeting.
Committees with no chair and therefore no activity this year: Student recitals, collegiate liaison, community outreach, chamber music master class.
Lorraine is playing Dec. 19, 3 pm at the Firehouse Happy Hour concert. Andrea announces the Dec. 3 and 4 house concerts featuring Kay and a violinist and Jan. 28 with Andrea and chamber musicians, “The Love Triangle”.
Lorraine and Andrea present a demonstration of level 2 Music Olympics tests.
Meeting adjourned at approximately 10:40.
Respectfully submitted by Secretary Lorraine Earle
November Board Meeting
Meeting called to order at 8:34
Present: Andrea Rackl, Eva Sauve, Dorie Guidon, Lorraine Earle, Michael Hannon
*Milica is looking for someone to talk to her studio class (Tuesday between 4 and 6) about MTNA. Dorie is willing to make the visit and will contact her. She will ask at the next chapter meeting for input from younger members to take with her.
We won’t do a regular newsletter in December but rather a brief reminder to the chapter about deadlines and important dates.
*Eva has Jan. 7 date set for workshop at the Grace center and will send info to Dorie for newsletter
Andrea mentions inviting the Lynden chapter and asking Joanna Zagelow to connect with the former Skagit chapter members (Eva will do this??)
*Dorie is working on getting Master Class info from Kim
*Andrea asks if Michael can update the website to reflect the upcoming meeting date
*Andrea also suggests adding a history page under the “more” tab and the possibility of including old documents
Michael will follow up and then get the next step/info from Andrea
*Andrea asks for chapter help in administering the Nancy Heyer scholarship fund
Dorie suggests that former guidelines can be used. Andrea will ask Mary Walby if she would take them on.
*Michael will send Andrea the contact info for the generous donors so that she can send the thank you cards
*Dorie asks about the (30) chapter chairs – Bham House Concerts needs chairs so Andrea will follow up with her about this
*Eva will remind our presenter where/when to go for the November meeting