March 1 Board Meeting Minutes
Dorrie moves to pass minutes from the last meeting. David seconds.
Treasurer report - nothing new since last time. MAP is happening this weekend. Wrote a check for piano tuning.
Checking account includes the scholarship fund ($4445)
Checking balance - $8919
Savings Balance - $1348
Senior award applicants presented, both approved. Andrea will let Vanessa know they are approved, and Vanessa will prepare awards.
Reviewed Nancy Heyer Grant application.
How to verify income -
Last year's tax return. But it should be very secure, only one or two people. We will account for how large the household is and what their annual income is. Maybe Mary (the chair of the committee) could be the person to review the financials?
Michael suggests that it should be someone on the board to grant extra accountability. Dorrie suggests we might not need a chairperson after this year.
It is decided that the treasurer should be one of the people who reviews financials, as well as the president. (Michael and Andrea) After a couple times they will review the process with the board.
Report from workshop reviewed. Overall a success with enough participants to create a profit.
January 19, 2023 BMTA General Meeting
Meeting called to order at 10:04
Present: Andrea Rackl, Rabia Magnusson, Barbara Borries, Dorie Guidon, Eva Sauve, Nathan Campbell, Rebecca Manalac, Debra Chang, Kaitlyn Ronstadt
Minutes from November 2022 meeting: Barbara moved to approve and Dorie seconded.
Treasurer’s report: $9,743 total includes Nancy Heyer Scholarship Fund which has a total of
Nancy Heyer Scholarship Fund – Mary Walby worked with Doug Heyer to get a vision for what should be included and outlined some guidelines and application forms. The Board had an initial discussion and made recommendations for changes at the January Board meeting. When these are finalized, they will be brought before the membership.
Master class: February 11th at Kim Bowman’s studio. Others are encouraged to observe.
Senior Awards: Correction – deadline is January 30th. The newsletter had an incorrect date of February 28th.
MAP: Checks should be made out to WSMTA, Bellingham Chapter. Gabe and Rebecca will be sending out an email to ask for help with bringing snacks and taking the VA out to lunch etc.
Chapter Playoff Competition: March 10th
Music Olympics: Saturday, April 22. The deadline has been extended one week to March 17. This date will be both the registration deadline and the payment deadline.
Announcements: Rebecca Manalac is organizing the Youth Performance Series at the Jansen Art Center in Lynden. The next dates are February 12 and April 30. Any student who is a strong performer and would like additional performance opportunities is encourage to contact her.
Meeting adjourned at 10:52. Program with Samantha Sinai on “Encouraging Collaboration”.
Respectfully submitted by Dorie Guidon for Lorraine Earle
Zoom meeting called to order at 8:33
Present: Andrea Rackl, Michael Hannon, Kaitlyn Ronstadt, Dorie Guidon, Eva Sauve, Lorraine Earle
*Michael says there are a couple of advertisers that haven’t paid so they will need to be removed from our advertiser page (Rabia’s job?)
*Lorraine says there are enough teachers and help to make it a go; Dorie suggests getting an estimated number of student participants
Nancy Heyer scholarship:
Mary Walby has created forms for short term general grants and for longer term tuition assistance. The board decides the annual limit per student should be upped from $50 to $100 for one-time grants.
Also: we will tell the applicants that priority will be given to MTNA and local activities and "outside" enrichment will be approved on a case-by-case basis.
There will be a teacher instruction form and a student application for each grant posted on our website for teachers/students to fill out.
The board will process the applications in 2 weeks, with applications accepted throughout the year.
$50 can be applied to lesson fees per month, with the teacher verifying the amount of lessons in a month, including an explanation of any missed lessons.
We will use an objective means of verifying income for ongoing student grants (TBD) but not one-time grants.
There will be a limit of 2 students per teachers receiving assistance in a year.
We will remind teachers that there are assistance programs in place through the state (for MAP; also for general needs??) and they should access these first.
*Andrea will submit these ideas to Mary so that she can redo the forms and submit them for final board approval.
After the board has approved the final forms we will announce the scholarship details to the chapter
Meeting adjourned at 9:17. Respectfully submitted by Lorraine Earle
Board Meeting December 1, 2022
Meeting called to order at 8:32 am
Present: Andrea Rackl, Dorie Guidon, Michael Hannon, Kaitlyn Ronstadt, Eva Sauve, Lorraine Earle, David Zagelow
*Dorie will ask our younger members what they would like to share with current college students when she introduces our chapter at a WWU pedagogy class in January
Nancy Heyer Scholarship: Mary Walby has taken this on and will discuss details with Doug then bring a proposal to the January board meeting
Lorraine will send chapter minutes to Andrea for proofreading; Andrea will forward them to Michael to post on the website, then Andrea will send the link to members.
*Dorie will post the metal chairs for sale and Lorraine suggested using the proceeds to add to the Nancy Heyer scholarship fund
*Lorraine will send an email to see which teachers plan to enter students in the MLP this spring
*Lorraine will ask Melanie Stroud about teachers testing their own students, what does this look like?
Andrea proposed that all categories of chapter fees remain the same with this one exception: No chapter fee for students (not just WWU students). Dorie 2nd, all were in favor.
Minutes from last month -Dorie approves, Kaitlyn seconds, with correction to the spelling of Milica’s name
*Dorie suggests the Michael have a treasurer’s report prepared for every board meeting
Michael reports that there is some income from workshop but no other changes
*The chapter December potluck will be held at Judy’s home next Thursday, Andrea will send out a reminder to all
Meeting adjourned at 9:03
Minutes respectfully submitted by Secretary Lorraine Earle
BMTA November General Meeting Minutes
Meeting called to order at 10:05 at Evergreen Music School
Present: Andrea Rackl, Lorraine Earle, Eva Sauve, Rabia Magnusson, Debra Chang, Mary Walby, Vanessa Ellis, Jon Mutchler (presenting).
Nancy Heyer memorial scholarship: Mary Walby has offered to head this up. She will research how we have awarded scholarships in the past, work with Doug and send a draft to the board for approval. This may include creating chapter events to raise funds, depending on the level of interest.
WWU student outreach: Dorie will visit a pedagogy class in January. We will offer students a year of free membership if they join our chapter.
Upcoming workshop: Eva has flyers to post; Katie will present the Feldenkrais method on Jan. 7, with invitations to the Lynden chapter and Skagit teachers.
Upcoming meetings: Samantha Sinai will present in January. Rabia offers her home for the April meeting.
Committees with no chair and therefore no activity this year: Student recitals, collegiate liaison, community outreach, chamber music master class.
Lorraine is playing Dec. 19, 3 pm at the Firehouse Happy Hour concert. Andrea announces the Dec. 3 and 4 house concerts featuring Kay and a violinist and Jan. 28 with Andrea and chamber musicians, “The Love Triangle”.
Lorraine and Andrea present a demonstration of level 2 Music Olympics tests.
Meeting adjourned at approximately 10:40.
Respectfully submitted by Secretary Lorraine Earle
November Board Meeting
Meeting called to order at 8:34
Present: Andrea Rackl, Eva Sauve, Dorie Guidon, Lorraine Earle, Michael Hannon
*Milica is looking for someone to talk to her studio class (Tuesday between 4 and 6) about MTNA. Dorie is willing to make the visit and will contact her. She will ask at the next chapter meeting for input from younger members to take with her.
We won’t do a regular newsletter in December but rather a brief reminder to the chapter about deadlines and important dates.
*Eva has Jan. 7 date set for workshop at the Grace center and will send info to Dorie for newsletter
Andrea mentions inviting the Lynden chapter and asking Joanna Zagelow to connect with the former Skagit chapter members (Eva will do this??)
*Dorie is working on getting Master Class info from Kim
*Andrea asks if Michael can update the website to reflect the upcoming meeting date
*Andrea also suggests adding a history page under the “more” tab and the possibility of including old documents
Michael will follow up and then get the next step/info from Andrea
*Andrea asks for chapter help in administering the Nancy Heyer scholarship fund
Dorie suggests that former guidelines can be used. Andrea will ask Mary Walby if she would take them on.
*Michael will send Andrea the contact info for the generous donors so that she can send the thank you cards
*Dorie asks about the (30) chapter chairs – Bham House Concerts needs chairs so Andrea will follow up with her about this
*Eva will remind our presenter where/when to go for the November meeting
10/06/2022 Board Meeting Minutes
Meeting called to order at 8:33 a.m.
Present: Andrea Rackl, David Zagelow, Eva Sauve, Dorie Guidon, Michael Hannon, Lorraine Earle, Kaitlyn Ronstadt
Master Class proposal is approved by the board
*Dorie will speak with Michael about how to send out newsletters to the chapter
Eva reports on programs:
Oct. Dorie and David on business
Dec. social and Kathy M
Jan. Samantha Sinai on collaboration
*Eva and/or Andrea will talk with Milica about a program on women composers for Feb or April
Games sharing is another possibility
No one has stepped forward to lead recitals this year
Possibly next year the Halloween recital could be a Heyer scholarship fundraiser
From Treasurer Michael:
Rabia will keep asking advertisers to pay
* Michael will make a spread sheet or google doc with chapter contacts
Nancy celebration: Doug and Andrea will MC
7:15 sharing, lots of music needed – *Brahms!
*Dorie will send out a form for volunteer positions
*Lorraine will head up decorations
Budget is $200
Meeting adjourned at 9:05
• Intros of all members present
• Nancy Heyer memorial ideas
◦ Concert for her students - with benefit for an organization or scholarship in her name. Could be for MAP
◦ “in memoriam” on website
◦ raise funds for medical expenses?
• Voting on updates to our mission statement and bylaws
◦ Proposal for updated bylaws - Dorie moves, Barbara seconds, All vote yes
◦ Proposal for new mission statement - Rebecca moves, Michael seconds, all vote yes
• Brief descriptions of committees/activities for this year
◦ All committees are introduced
• New/old activity ideas
◦ Student recitals needs a chair. Ideas for engaging with the community more. Hold recitals at retirement/assisted
◦ Things that could continue to happen if we have volunteer power:
▪ Be a liaison for the collegiate chapter. Offer resources/mentoring for college students
▪ Community outreach
▪ Musical Partnerships: masterclass for chamber music
• Workshop details
◦ Katie O’Rourke will give Feldenkreis method workshop. Open to all students.
• Today’s program: Jeff Gilliam presentation on Taubman method