February 2025 Board Meeting Minutes

​February 6, 2025
Meeting called to order at 8:31am.
Present: Andrea Rackl, Eva Sauve, Michael Hannon, Dorie Blue, Nathan Campbell
Minutes from November Board Meeting approved. Dorie moves to approve, Eva seconds.
2025 Masterclass Review:

• 14 students from 5 teachers participated
• Cost was $730
• Event made $630 for a $100 deficit
• Board is requesting that Kim give an itemized breakdown in her report.

2026 Masterclass:

• Charlie Albright
• Requesting $100 an hour
• 14 students at $50 needed for event to happen
• Kim is attempting to lock down a contract with Charlie now to coincide with his visit to Western.
• Total cost would be $800
• Dorie makes a motion to approve the expected cost with the possibility of raising the student fee to $55 or $60 in order to attempt to avoid a deficit. Michael seconds.
• Kim is authorized to proceed with pursuing a contract with Mr. Albright

General Discussion on Event Budgets and Travel Costs:

• Contracts are needed for presenters and adjudicators
• The chapter can offer to cover travel expenses to a reasonable extent, but that extent needs more clarity before we offer it in the contract.

Need Board Approval Forms for the Following Events:

• Chapter Competition
• Honor’s Recital

Meeting concludes at 9:09 am with further discussion via email regarding event budgets needed
Additional Information Regarding Board Activity Via Email:
August 14-19, 2024

• Board discusses request to reimburse Jody Graves $0.49 a mile for her travel costs in regard to the 2024/2025 Workshop
• There is concern that this is a little too expensive.
• There is also an understanding that the chapter is currently experiencing good financial health and that we are able to cover that expense.
• This discussion is continued at the 2024 September Board Meeting

September 5-9, 2024

• Eva notifies board members that Jody is okay with Oct. 12 being the cutoff for deciding whether the Workshop is a go or not, and that Jody is okay with the $0.49 a mile travel reimbursement.
• Michael asks to confirm the Workshop registration fees at $80 for non-members, $60 for members with the price increasing to $70 on Oct. 12, and $50 for students

October 18, 2024

• Board Approves yearly budget for the 2024-2025 year

November 11, 2024

• Board Approves use of WWU PAC for Honors recital with the extra $300 cleaning fee to be covered by the surplus of funds in the chapter’s accounts

November 18, 2024

• Board Approves membership dues

Member: $25
Senior: $12.50
Collegiate: $0
Associate: $12.50
Pro-rated: $12.50
 
Submitted respectfully by Nathan Campbell