Meeting cancelled. Business taken care of through email.
Minutes from September Board Meeting unanimously approved. Treasures report: Checking: $3,725.07 Savings: $5,812.05 We've received payments from all the renewing advertisers except for Bagelry and Bellinghome. Rabia is following up with them. Membership count is at 26. Submitted respectfully by Nathan Campbell September 2023 General Meeting Minutes
September 21, 2023 Meeting called to order at 10:23 by Andrea Present: Andrea Rackl, Michael Hannon, Eva Sauve, Dorie Guidon, Kaitlyn Ronstadt, Nathan Campbell, Vanessa Ellis, Rabia Magnusson, Debra Chang, Spencer Rank, Chad Nuckles-Flinn, Karen Nuckles-Flinn Description of BMTA, WSMTA, and MTNA offerings. - Chapter Meetings (Once a month throughout the school year. Opportunity to connect with local teachers and discus business) - District Conference (October 7th, at Marysville Methodist Church (9:00am-5:00pm) Mind, Body Soul in the conference theme - WSMTA (Offers Conferences) - MTNA (Offers Conferences and provides support and resources to music teachers) - Chapter Recitals - October 29th at 3:00pm: Halloween Scholarship Benefit - February 3rd at 3:00pm: Register online by 1/27 - Scholarships - Senior Awards - Keyboard Music Artistry Program (MAP) - Honors Recital - Chapter Piano Competition - Music Olympics (WSMTA’s Music Literacy Program) - Masterclasses - Workshops - October 29th Lisa Toner: Alexander Techniques Get up, Get Exploring: Information distributed on MTNA and the WSMTA The April 2023 General Meeting Minutes were approved. Reminder that all committee members should put all relevant information on the website and send out timely email reminders. Halloween recital discussion: QR code should be added to program for easy donation. 2:30 is check-in. Recital starts at 3 pm. Deadline to register students in 10/22 Discussion time - expectations/instructions around practicing Meeting adjourned at 12:02 pm September 7, 2023
Meeting called to order at 8:30am by Andrea. Present: Andrea Rackl, Michael Hannon, Eva Sauve, Dorie Blue, Kaitlyn Ronstadt, Nathan Campbell Minutes reviewed from April 6th Board Meeting. Dorie moves to pass, Kaitlyn seconds. Meeting Programs: Eva discusses possible programs for monthly meetings. - September is the only one set for the year. - October and November need programs. - Possible topics for programs include: - Alexander Technique - Music Olympics - Female Composers - How to make lessons inspiring - Discussion on whether to offer Brian and Lisa a stipend for presenting a program. - Possibly $50 Masterclass: Discussion on Kim’s proposal for the masterclass and decided $150/hr is too much - It was decided to ask her to find someone who will do it for around $100/hr Chapter Committees: Andrea confirms the selection of chairs for each committee. Treasurers Report: Michael presents an overview of the proposed budget. - Lost one Advertiser - Master Class budget increased - No more yearbooks - WSMTA Basket removed from budget - Forgot to place out a collection basket for donations at the last Honor’s Recital - Move $100 from Publicity to Website Halloween Recital: Rabia joins meeting to discuss Halloween recital acting as a benefit concert for the Nancy Heyer Fund. - Possibility of a few teachers performing as a way to encourage donations - Rabia will poll teachers to gage interest, both for students and teachers - Teachers will register students Workshop: Eva discusses workshop ideas. - “Self-Care for Pianists” to be booked for next fall Vote on Proposed Budget: Andrea leads vote to pass the proposed budget of $5,177.00 of both income and expenses. - Budget is passed unanimously Meeting concludes at 9:32am Submitted respectfully by Nathan Campbell Meeting called to order by Andrea.
Present: Dorie Guidon, Barbara Borries, Andrea Rackl, Debra Chang, Eva Sauve, Rabia Magnusson, Vanessa Ellis, Nathan Campbell. Guests: Wade Dingman and Spencer Minutes from March meeting are approved Nancy Heyer Scholarship Fund: The forms for both teacher and student requesting funds are updated and on the website. There are two grants available. One for tuition assistance and the other for one-time approved expense i.e. piano tuning. Membership: Time to renew or join MTNA Newsletter: Dorie would like to retire from doing the newsletter. There was discussion on different options to shift to unless someone else would like to take it over doing one. It was suggested that the website be used more extensively and that we look into paying for a members-only section. Andrea will contact the executive manager at WSMTA to ask about security issues. Music Olympics: Happening this Saturday. Discussion on the importance of the program for students. Chapter Scholarship Basket: Please remember to donate an item or monies for our chapter basket for the state conference. Items should be given to Rabia. There is also a separate wine bottle fund raiser that donations are being asked for Dorie will transport the basket and other items to Winthrop. Andrea led the program on sharing games. Respectfully submitted by Dorie Guidon for Lorraine Earle Andrea going over board positions for next year
Kaitlyn is staying on as member at large, and chair of music olympics, Eva staying on as vice president, Andrea staying on as president. Looking for secretary options. Dorie brings up how the newsletter could be updated and reformatted, and would like pass on the responsibility. In general meeting we will have a discussion about newsletter, communication and what would the best way to share information to the members moving forward. Current balance - Checking $4518 Savings $5797 (including scholarship fund which is $4445) 2 representatives from our chapter are going to the state conference to perform in the honors recital, deciding on stipend to provide them. Dorie moves that we provide $225 per state representative to attend the honors recital, Andrea seconds, all approve. Music olympics form needs more information on income and cost to be approved. Nancy Hyer scholarship will be a form on the website, will launch after April general meeting. Dorrie moves to pass minutes from the last meeting. David seconds.
Treasurer report - nothing new since last time. MAP is happening this weekend. Wrote a check for piano tuning. Checking account includes the scholarship fund ($4445) Checking balance - $8919 Savings Balance - $1348 Senior award applicants presented, both approved. Andrea will let Vanessa know they are approved, and Vanessa will prepare awards. Reviewed Nancy Heyer Grant application. How to verify income - Last year's tax return. But it should be very secure, only one or two people. We will account for how large the household is and what their annual income is. Maybe Mary (the chair of the committee) could be the person to review the financials? Michael suggests that it should be someone on the board to grant extra accountability. Dorrie suggests we might not need a chairperson after this year. It is decided that the treasurer should be one of the people who reviews financials, as well as the president. (Michael and Andrea) After a couple times they will review the process with the board. Report from workshop reviewed. Overall a success with enough participants to create a profit. Meeting called to order at 10:12 Present: Andrea Rackl, Dorie Guidon, Rabia Magnusson, Mary Walby, Spencer Rank, Debra Chang, Vanessa Ellis, Catherine Peterson (virtual), Eva Sauve, Wade Dingman, Lorraine Earle Dorie will include Spencer’s and Wade’s contact info in the newsletter as teachers accepting new students Minutes from January meeting: Dorie moves, Rabia approves Treasurer’s Report Checking: $4398.01 (this doesn’t include the scholarship fund) Savings: $1348.95 Scholarship Fund: $4445 There will be no general meeting in March *Honors Recital date? Andrea will ask Milica and Kay and Dorie will make sure it’s in the March newsletter April meeting will be at Rabia’s and we will bring games to share The Master Class got good reviews from participating teachers Piano competition: email notification just came out Signup sheet is passed around for Music Olympics – teachers needed for testing, room monitoring and cookies Piano Guild: Mary is organizing this event taking place in May at Christ the Servant *Rabia passes out a list of terms from new research on the brain - Andrea will make this available to the chapter Meeting adjourned at 11:00 Respectfully submitted by Lorraine Earle Present: Andrea Rackl, Dorie Guidon, Michael Hannon, Kaitlyn Ronstadt, David Zagelow, Eva Sauve, Lorraine Earle Treasurer’s report: $8,113.00 in checking with an additional $700 Master Class payment to deposit; $1,348.00 in savings The Heyer Scholarship fund has $4,445.00 2 ads have been removed from the website: Fandrich is out of business and Bellingham Music has not paid *Michael is planning to set up for all chapter fees to be paid through the website next year Minutes from last board meeting: Dorie moves to approve and Michael seconds *Andrea will send the board’s recommendations for the Heyer scholarship to Mary Walby Board approval form for piano competition: *Andrea will ask that we offer the judge $80 per hour without specifying how many hours and also that the mileage compensation is clarified on contract Dorie had a great visit with the WWU pedagogy class of 15 students and Jeff, Milica and Kay *Lorraine will follow up with Milica on names of potential college students helpers for Music Olympics There are an estimated 50 students for MLP *Michael asks for minutes from last general meeting Our current system is that the secretary sends minutes to La Pres to look over and she sends them over to Michael to upload to the website *Dorie will send a general meeting reminder to the chapter 1 week ahead, mention that the minutes from the last meeting are on the website and pull out details from the newsletter to encourage members to attend the meeting Dorie reminds us that the Bellonian goes out by the 10th of the month and the deadline submission deadline is the 5th of the month *Lorraine will bring snacks to the general meeting at Dorie’s *Andrea will notify members that there will be coffee and snacks available Repectfully submitted by Lorraine Earle Meeting called to order at 10:04
Present: Andrea Rackl, Rabia Magnusson, Barbara Borries, Dorie Guidon, Eva Sauve, Nathan Campbell, Rebecca Manalac, Debra Chang, Kaitlyn Ronstadt Minutes from November 2022 meeting: Barbara moved to approve and Dorie seconded. Treasurer’s report: $9,743 total includes Nancy Heyer Scholarship Fund which has a total of $4,445. Nancy Heyer Scholarship Fund – Mary Walby worked with Doug Heyer to get a vision for what should be included and outlined some guidelines and application forms. The Board had an initial discussion and made recommendations for changes at the January Board meeting. When these are finalized, they will be brought before the membership. Master class: February 11th at Kim Bowman’s studio. Others are encouraged to observe. Senior Awards: Correction – deadline is January 30th. The newsletter had an incorrect date of February 28th. MAP: Checks should be made out to WSMTA, Bellingham Chapter. Gabe and Rebecca will be sending out an email to ask for help with bringing snacks and taking the VA out to lunch etc. Chapter Playoff Competition: March 10th Music Olympics: Saturday, April 22. The deadline has been extended one week to March 17. This date will be both the registration deadline and the payment deadline. Announcements: Rebecca Manalac is organizing the Youth Performance Series at the Jansen Art Center in Lynden. The next dates are February 12 and April 30. Any student who is a strong performer and would like additional performance opportunities is encourage to contact her. Meeting adjourned at 10:52. Program with Samantha Sinai on “Encouraging Collaboration”. Respectfully submitted by Dorie Guidon for Lorraine Earle Zoom meeting called to order at 8:33
Present: Andrea Rackl, Michael Hannon, Kaitlyn Ronstadt, Dorie Guidon, Eva Sauve, Lorraine Earle Treasurer’s Report: *Michael says there are a couple of advertisers that haven’t paid so they will need to be removed from our advertiser page (Rabia’s job?) Music Olympics: *Lorraine says there are enough teachers and help to make it a go; Dorie suggests getting an estimated number of student participants Nancy Heyer scholarship: Mary Walby has created forms for short term general grants and for longer term tuition assistance. The board decides the annual limit per student should be upped from $50 to $100 for one-time grants. Also: we will tell the applicants that priority will be given to MTNA and local activities and "outside" enrichment will be approved on a case-by-case basis. There will be a teacher instruction form and a student application for each grant posted on our website for teachers/students to fill out. The board will process the applications in 2 weeks, with applications accepted throughout the year. $50 can be applied to lesson fees per month, with the teacher verifying the amount of lessons in a month, including an explanation of any missed lessons. We will use an objective means of verifying income for ongoing student grants (TBD) but not one-time grants. There will be a limit of 2 students per teachers receiving assistance in a year. We will remind teachers that there are assistance programs in place through the state (for MAP; also for general needs??) and they should access these first. *Andrea will submit these ideas to Mary so that she can redo the forms and submit them for final board approval. After the board has approved the final forms we will announce the scholarship details to the chapter Meeting adjourned at 9:17. Respectfully submitted by Lorraine Earle |